Where AI is used
StaffOps can use AI-assisted features such as candidate-document extraction and assignment assistance. These tools are designed to help summarize or structure information; they do not replace operational judgment, recruitment judgment or human review.
What is sent to AI
When an authorized user activates an AI feature, StaffOps sends the selected prompt, record context or uploaded document content needed for that request to the configured AI service. Only use AI with content your organization is authorized to process, especially where it includes candidate, worker, client or other personal information.
Human review is required
AI output can be incomplete, inaccurate or unsuitable for a particular situation. StaffOps presents AI-assisted candidate extraction for review before a profile is created, and users remain responsible for checking, correcting and approving any output before relying on it.
No automated high-impact decisions
Do not use StaffOps AI output as the sole basis for hiring, scheduling, discipline, pay, access, safety or other decisions that materially affect a person. A qualified person must review the relevant evidence, apply your organization’s policies and make the final decision.
Data minimization
Use the minimum information needed for the task. Avoid uploading passwords, payment credentials, government identifiers, health information or highly sensitive information unless your organization has specifically approved that use and completed the required privacy and security review.
Controls and responsibility
AI features are initiated by authorized users. Workspace administrators should decide which teams may use them, train users on review expectations and document any local policy requirements. The organization remains responsible for its prompts, uploads, decisions and legal basis for processing data.